Internal Communications Tools
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Internal Communications Tools
The Inside Story.  What Internal Communicators in every organization need to know:  tools, resources, how-to's, issues, strategies, and plans.  Find me on Twitter @kzinke
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Modern Internal Communications Tips from Whirlpool | SocialChorus

Modern Internal Communications Tips from Whirlpool | SocialChorus | Internal Communications Tools | Scoop.it

"Kathleen Wolf, Sr Manager of Corporate Reputation & Interactive Media at Whirlpool Corporation, recently joined us on a webinar to discuss how they’ve transformed internal communications. With over 100,000 employees and more than 70 manufacturing and technology research centers throughout the world, Whirlpool was struggling to communicate with their workforce.

 

They previously invested in an intranet, but saw low adoption rates. Once they realized they had reached the maximum capacity of their intranet and weren’t successfully maximizing employees’ potential to tell the brand’s story, they began researching new internal communications platforms."

 

Read the full article to find out why Whirlpool chose a mobile program and:

  • 3 tips for getting started
  • 2 places content comes from
  • access to the webinar recording
Kim Zinke (aka Gimli Goose)'s insight:

This is a great example of accepting your platform isn't working as well as you need it to, and tapping into the platforms/tools their employees are wanting to use.

 

See how Whirlpool Corporation has been able to better connect and engage with employees by taking a mobile approach to internal communications.  Their 3 tips to getting started can be used for any channel.

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Mencap shows how to successfully launch a BIG plan | All Things IC

Mencap shows how to successfully launch a BIG plan | All Things IC | Internal Communications Tools | Scoop.it

"How can you make a strategy and values launch interesting and engaging for employees and answer the elusive “what’s in it for me and why should I care?”


I’ve discovered one of the best examples I’ve seen and am delighted to welcome Liz Clyro, Head of Internal Comms at Royal Mencap Society to share how the charity has been addressing these questions and much more, through the launch of their BIG plan.


On 29 January 2015, we seemed to get it right. It was a great day for Mencap. We launched a new five year plan, including five new values, to employees and volunteers.


Mencap people got together, had fun, talked values and future plans and really loved it. And to top it all off, they managed to get us trending on Twitter – a first for our charity."


So how did we do it?  Read the full article to see tweets from the event and find out more about these components of Mencap's strategy:

  • A clear role for our leaders
  • A bit of structure
  • A lot of freedom
  • Making the most of what we have
  • Social on the cheap
  • Bringing people with us
Kim Zinke (aka Gimli Goose)'s insight:

Great example of a successful communication strategy using basic techniques.

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Pfizer takes to Tumblr to share employee stories | PMLiVE (blog)

Pfizer takes to Tumblr to share employee stories | PMLiVE (blog) | Internal Communications Tools | Scoop.it

"Pfizer has joined Tumblr for a new blog that promotes the contribution its employees make to people's health.  The company is publishing a post each day to its Pfizer365.com site, which is so far home to 45 days' worth of stories."


Access the Pfizer365 site to see how they're sharing stories about their employees to build connections with other employees and customers, as well as help in the recruitment process.

Kim Zinke (aka Gimli Goose)'s insight:

I like the concept.  Tell the story of your employees both what they do at and outside work.  A human face is brought to this large company. They're just regular folks doing their jobs and helping in the community.  While the stories are short and easy to read, they still have a corporate feel about them.  In my opinion, it would have a more engaging feel and impact if it was told in a more casual tone or felt like it was being told by the employee.

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Philips elevate guidelines to diploma status | simply communicate

Philips elevate guidelines to diploma status | simply communicate | Internal Communications Tools | Scoop.it

"Having trouble getting staff to read your social media guidelines? Simple: just gamify them. We asked Dennis Agusi of Philips, about their Social Media Diploma.


The solution involved collecting all the materials behind the guidelines and turning them into a proper test that would lead to a social media diploma. Employees could do the entire test online.


You go through specific situations which can happen on social media and you have to select the right answer to score points. The questions are quite challenging but are designed to really educate employees."


Read the full article to find out more about the process and how staff obtain a Social Media Diploma and get on the Wall of Fame.

Kim Zinke (aka Gimli Goose)'s insight:

What a great, fun, quick win!  They showed not told and it takes less than 10 minutes to complete.  The interactive method makes it less likely that Philips staff will make comments that could be harmful to the company's reputation or divulge company secrets.

Janet Matthews's curator insight, March 25, 2014 6:38 PM

It's important to establish social media guidelines for your intranet as well as your external communications and link the two.

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An eBay guide to internal communications | hga creative

An eBay guide to internal communications | hga creative | Internal Communications Tools | Scoop.it

"With the birth of social media platforms such as Yammer and the intranet, many organisations now opt for a multichannel approach to communicate and engage with employees. Here we discuss how eBay are harnessing the power of video and integrated it as the driving force for their internal communications."


Read the full article to find out how a once-off live webcast of a departing executive in 2008 caused video to become the preferred form of communication for staff, with the company now producing three to 10 videos a day.

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How to succeed as an internal comms team of one | simply communicate

How to succeed as an internal comms team of one | simply communicate | Internal Communications Tools | Scoop.it

"When I worked for Zappos.com, I found myself in that very situation. I joined the online retail giant when the Technology department was delivering its most aggressive roadmap to date. With all the changes coming down the pipeline and without a Communication department, Zappos knew they needed somebody to help them communicate the changes to employees within Technology and the rest of the company. Operating as a “team of one”, I came up with a solution to cope with the challenge that lay ahead."

 

Read the full article to discover the author's roadmap to help any one-man-band deliver a strategy that hits the right note:

- Define the problem

- Find the appropriate channels

- Mind your sources

- Mind your content

- Engage others

- Pay attention to the company's culture

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Video Messaging for Employee Communications | mailVU.com Blog

Video Messaging for Employee Communications | mailVU.com Blog | Internal Communications Tools | Scoop.it

Read the full article to find out why these video messages can be used for employee communications:

- company blog

- quarterly newsletters

- video email updates from the CEO

- recruiting

- training

- onboarding

- trade shows

- sharing sensitive information

- webinars

Kim Zinke (aka Gimli Goose)'s insight:

Another item to add to this list is a video postcard email (if nothing else - I like the name).  You can see some stats and the link to some examples from this article:

http://www.prweb.com/releases/prweb2013/2/prweb10455985.htm

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Internal communication for corporates | Lolo B

Examples of communication materials produced for marketing campaigns for these corporations - Intel (2), Accenture (28), Bharati AXA (63), Al Raffah Hospital DMG (92).

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Why Good Design Matters for Employee Communications | The Brilliant Blog

Why Good Design Matters for Employee Communications | The Brilliant Blog | Internal Communications Tools | Scoop.it

It’s not a secret that design has become a strategic weapon for external communications. Whether it’s an easy-to-use website or an engaging ad campaign, companies of all sizes understand that design can differentiate and create loyal customers. When it comes to employee communications, fewer examples of stand-out design tend to surface.  What if your internal communications efforts were so beautifully designed that they were worth sharing externally?

 

Read the full article to see two examples of:

- Channel 4's infographic showing how the company works

- Valve's handbook for new employees

Kim Zinke (aka Gimli Goose)'s insight:

There is tremendous value in beautifully visual items.  It captures the eye and draws the reader in.  That's half the battle.  Now you have to make it worth their while.

 

For more information, and a bigger picture, of Channel 4's infographic (and a second infographic) read this article by Fast Co. Design

http://www.fastcodesign.com/1669420/a-boring-corporate-workflow-becomes-a-buzzing-metropolis#1

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Employee Communications - Lilly | SAS

Employee Communications - Lilly | SAS | Internal Communications Tools | Scoop.it

The aim of the campaign was to raise the bar on the current internal communications, get people talking and sharing experiences and engage them with Lilly UK as a whole - looking beyond their own team. We started by conducting internal research and then developed a campaign idea as well as an internal communication look and feel and toolkit.

 

The central theme was "creating connections every day". The toolkit is easy to use and following staff training sessions, employees at Lilly are now able to use the tools for themselves.

 

We wanted to create something that would get people talking and so launched the campaign with genuine thank you letters from the MD, customers and patients that focused on the positive effects Lilly employees have on their customers and end patients. These letters were re-produced as giant canvasses and placed around Lilly House as well as being emailed to field staff.


update:  this site no longer seems active, it was redirected to a different website with a condensed article http://mslgroup.co.uk/blog/case-studies/lilly.aspx 

Kim Zinke (aka Gimli Goose)'s insight:

Another way you could share these letters would be to take all the letters and make images of each and put together as a slideshow (I would place each letter on different coloured backgrounds as they did in these examples).  They could be run on your intranet as a widget or a banner or through inhouse tv.

 

Be sure to check out the other images of this campaign found on this page.

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Let’s Make Internal Communications Exciting Again | Talent Culture

Let’s Make Internal Communications Exciting Again | Talent Culture | Internal Communications Tools | Scoop.it

"Too often, businesses fall into the trap of treating their employees like a captive audience. Because the recipients of their internal messages are on the payroll, they assume their personnel are motivated to read, absorb, and act upon every ponderous Intranet update and boring e-mail that comes their way. The reality isn’t that simple.

 

“Employees are as important as any audience, if not the most important,” said Janet Miller of New Jersey-based Cox Stationers and Printers, which frequently sponsors employee contests and boasts a rooftop beehive at which it holds an annual company-wide honey harvest. “Finding new ways to keep employees interested and engaged is a constant challenge, but a rewarding one.”"

 

Read more to find out why it matters and discover a few ways companies have used creativity to create interesting and effective internal communication campaigns.

Kim Zinke (aka Gimli Goose)'s insight:

Not all communication pieces should or need to be flashy.  Sprinkle them in when you can for a little variety and to peak interest.  Have a little fun and get those creative juices flowing!

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Our Internal Communications Framework | Enterprise Strategies

Our Internal Communications Framework | Enterprise Strategies | Internal Communications Tools | Scoop.it

"Recently, I joined a new company as head of internal communications. One of my first tasks – after spending considerable time meeting various people and observing how they work – was to establish an internal communications framework.


The real value of a framework is to help us prioritize and make decisions. It covers broad themes – purpose, philosophy, tone, style, channels, future – and will serve as a foundation for decisions involving talent, techniques, and technology.


Here (below) are some excerpts from our framework. Perhaps some of it will apply to your organization, too."


Read the full article to find out more about what these framework sections contain and involve:

  • the purpose of internal communications
  • our philosophy
  • our tone
  • our style
  • our channels
  • our future
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Sainsbury's employees share Little Stories | All Things IC

Sainsbury's employees share Little Stories | All Things IC | Internal Communications Tools | Scoop.it

"If you had a choice between a row of people in "business dress" shaking hands/holding seedlings, or real employees pictured doing their actual jobs, what would you find more interesting and relevant?


So I was delighted to stumble upon a campaign that is currently underway by Sainsbury’s, featuring real employees, doing real jobs and sharing internal stories externally.


They are currently running a campaign called Little Stories, Big Difference, which features colleagues starring in the communication around how the little things they do as a company have a positive impact on the environment, communities, products they sell and how they work with suppliers.


Thomas Knorpp, Digital Media Manager for Sainsbury’s told me: “Rather than use actors, we scouted the country for colleagues who’d be up for a bit of fun. We provided scripts, storyboards and a professional crew, the colleagues gave things their personal angle and style and had a great time doing it.”"


Read the full article to find out more about and see a selection of Little Stories.

Kim Zinke (aka Gimli Goose)'s insight:

The videos are 30 seconds or less. And once you see one, you can't help but want to watch another.


What a great way to get employees engaged. And by being showcased, you've made the staff in the videos (and their co-workers), ambassadors for your company. I can't imagine these folks not sharing or talking about these cute videos and how it's them or someone they work with starring in it.  And ain't no one going to be dissing their peeps!


The concept could easily be picked up and used solely as an internal program. You don't even necessarily need a professional crew to do this. Give them some guidelines and see if staff may be interested in writing and recording their own 30 second segments.

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12 Lessons From Warby Parker's Annual Report | Forbes

12 Lessons From Warby Parker's Annual Report | Forbes | Internal Communications Tools | Scoop.it

"Eyewear startup Warby Parker just released its 2013 Annual Report, a perfect example of how important tone is in creating great visual content. The unique approach to a year-end report uses a calendar format, highlighting company events on each day. Some events are significant company milestones; others are little anecdotes showcasing office life and culture. It is more than a welcome deviation from the financial results and strategic initiatives that typically fill the pages of such a document. The dynamic layout is downright addictive."


Read the full article to find out more about these 12 important lessons all brands can learn from Warby Parker’s approach to creating great content:

  1. Be visual
  2. Show your personality
  3. Only share company news that is really news
  4. Show people underneath the hood
  5. Talk about your people
  6. Make it easy to share
  7. Use data in context
  8. Don't fear the tangential
  9. Share the love
  10. Tie in your product naturally
  11. Share your values
  12. Pat yourself on the back sometimes
Kim Zinke (aka Gimli Goose)'s insight:

Annual reports are becoming much more interesting these days. Involving staff and including their stories provides an authentic tone and is a great engagement piece. Share the annual report with staff. Or pull out articles and repurpose them in other internal publications/vehicles.

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Employees on Facebook are a bright spot in UPS’s holiday delivery debacle | Holtz Communication + Technology

Employees on Facebook are a bright spot in UPS’s holiday delivery debacle | Holtz Communication + Technology | Internal Communications Tools | Scoop.it

"There’s a bright spot in UPS’s recent delivery nightmare: its own employees using social media.


As a result of a combination of factors, UPS didn’t get packages to thousands of customers by Christmas.  In addition to media coverage, unhappy customers took to Facebook and Twitter, among other channels, to let UPS know just how badly the company had ruined their holiday.


But customers and media weren’t the only ones expressing themselves in these conversations, particularly on the UPS Facebook page. The company’s social media team was engaged, thought not terribly effectively.  Yet front-line employees—empowered by a clearly communicated social media policy inspired in part by IMB’s—took to Facebook to defend their employer."


Read the full article to find out more about how effective these employee's posts were.

Kim Zinke (aka Gimli Goose)'s insight:

Provide the guidelines and then get out of the way.  Trust your employee's to be the best ambassador you've got.  In this case the employee's brought the human side of the story forward.  While it's easy to slam the faceless organization, it's hard to be mean to Larry & Samantha who are real people like you, with families, working hard and doing the best they can.

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Health and wellness: Motivated to lose (weight) | Benefits Canada

Health and wellness: Motivated to lose (weight) | Benefits Canada | Internal Communications Tools | Scoop.it

"Sometimes, an organization is very clear on its communications objectives: to educate, heighten awareness, modify behaviours, reduce confusion and put out a call to action. But it takes a keen sensitivity to one’s employees to know how to reach them in order to achieve those objectives.

 

“Know your audience” is a primary rule of organizational communications, but sometimes—even when you think you know your audience—you find yourself having to dig a little deeper to come up with just the right mechanism to really reach them and effect a change."

 

Sleep Country implemented a wellness related program that didn't get any buy-in from employees.  Read the full article to find out how they turned this around using these communication steps to engage their employees:

- know your audience

- leadership support required

- use peer ambassadors

- stories remain most effective

- managers are communications gatekeepers

- repeat

Kim Zinke (aka Gimli Goose)'s insight:

This is a great example of not giving up on a project.  Even though their initial tried and true efforts didn't work, they regrouped and tried again.

 

So the two lessons learned are:  you cannot always guarantee results with the tried and true, and learn from your mistakes and try again.

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Creating a coherent strategic narrative | Melcrum

Creating a coherent strategic narrative | Melcrum | Internal Communications Tools | Scoop.it

"To engage employees in an organization’s values, vision, strategy and beliefs, you need to create a coherent strategic narrative for the workforce. This is especially important for companies that have undergone major change and need to establish clarity around global vision. Here we take look at the experiences of senior communicators from global companies to gain a deeper understanding of the topic.


The strategic narrative is the ability of the organization to create a vision of the future. That might include outlining goals and structure for the business, the market the organization exists in, the competitive landscape – but it must be both realistic and compelling for stakeholders, especially for our employees.

 

For internal communication, this is about the identification of opportunities to bring to life and clearly articulate the corporate strategy – for example, what exactly is meant by “improving productivity and performance” if this is part of the organization’s overall goal? And how can we talk about these strategic imperatives in a way that will resonate with an audience that may be feeling somewhat jaded – or is simply becoming increasingly diverse?

 

Internal communication must play a role in developing and/or supporting the delivery of a strategic narrative that feels actionable and achievable, paints a compelling but realistic picture of the future and the role of employees in that future, and builds confidence in the organization and its leadership. Our story needs to be real for people so they can grasp it, deliver against it and share it with others.

 

While we might not be the actual “storytellers” (nor can IC be everywhere at once), we can play a crucial role in defining the story and in helping it be told in the right way by the leaders and managers who need to understand it for themselves and share it across the company."

 

Read the full article to find out more about companies who have engaged their employees in the strategic narrative and about:

- core messages:  brand, vision, values

- allowing for "share of voice" in global strategy and values

- communicating a "one company" vision

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Employee Generated Video for Internal Communications | Kinura

Employee Generated Video for Internal Communications | Kinura | Internal Communications Tools | Scoop.it

A key reason to implement Employee Generated Videos (EGV) is to engage employees and improve internal communications. EGV can be used to relay information to employees, by using how-to videos, online presentations and webinars or even video diaries.


There are a lot of mixed thoughts about EGV in the business world, executives are often put off using it for fear their employees will upload “irresponsible content”. According to a study last year by Qumu, 51% of executives are concerned about this yet 100% of respondents have never actually experienced any inappropriate video being uploaded to the company network.


Read the full article to find out more on:

- Using internal video to enhance employee engagement

- Sharing knowledge with video in the workplace

- What if employees upload inappropriate content?

- Making sure Employee Generated Video is right for your company

Kim Zinke (aka Gimli Goose)'s insight:

Funny how the fear about staff putting up inappropriate content is a fear with all organizations.  You have to trust staff.

 

I thought the example of Pfizer providing 10 employees with a camera and tripod and asking them to record video diaries of their experiences as the company changes took effect was brilliant.  I can think of a few recent change management experiences that could have benefitted from this format.

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The Power of Words | YouTube - Andrea Gardner

Wonderful and highly inspirational video. Reminds us all to strive for authentic and purposful communication. So chose your words wisely. They are extremely powerful.

Kim Zinke (aka Gimli Goose)'s insight:

A favourite video of mine.  I've watched it many a time when I need a reminder that what I do as a communicator is important.  For a interesting tidbit on the back story to this video, read Karen Dietz's March 12 comment below.

Jane Dunnewold's curator insight, March 15, 2013 5:43 PM

I'm sharing this courtesy of Karen Dietz and Ken Mikkelson - which only proves how worthwhile it is to check out what other people are discovering and writing about on the web. Karen's take is that of a storyteller -business person. Mine is as an artist; where communication is essential and has the potential to be equally compelling. How can we as artists strive for authentic and purposeful communication?


I will hazard a guess that compelling artwork begins in my head as an idea, migrates down through my chakras/system to my heart, where it engages me emotionally, and then lifts unstoppably into my Will - or throat - where it manifests as a proclamation of what I intend to make next.Perhaps that part is sometimes a silent proclamation, but when it happens I know it.


Does your Artist Self recognize this chain of events in you? If not, pay closer attention next time an idea arises and see where it leads.


Thanks to Karen and Ken for a big lift to my afternoon!

Kirby Wadsworth's curator insight, March 17, 2013 3:45 PM

I've loved this video for years...always gets me

Alessandro Donadio's curator insight, March 19, 2013 7:01 PM

The power of Words